Leveraging artificial intelligence (AI), this study revolutionizes examination management and education in universities by developing an intelligent system encompassing comprehensive management, pre-examination activities, scheduling, and preparation. The system also features a quality management component for educational outcomes. An enhanced genetic algorithm introduces an adaptation function to optimize intelligent grouping, facilitating effective exam paper distribution. Applied at Y University, our innovative approach significantly refines exam paper difficulty (ranging between 0.5016 and 0.5581) and differentiation (0.3845 to 0.4596), showcasing the intelligent algorithm’s effectiveness in exam management and contributing valuable insights to educational research.